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Legal Documents & Council Policies

Freedom of Information

It is a duty for parishes, under the Freedom of Information Act, to publish information to the public. This Parish Council adopted the Model Publication Scheme at it’s meeting held on 12th November 2008.

We are committed to making information available to the public as part of our normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by us.

Our scheme for publishing information (either in print or on the web) commits us:

To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.

To specify the information which is held by the authority and falls within the classifications below.

To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.

To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.

To review and update on a regular basis the information the authority makes available under this scheme.

To produce a schedule of any fees charged for access to information which is made proactively available.

To make this publication scheme available to the public

In accordance with the provisions of the Freedom of Information Act 2009 the scheme specifies the classes of information as detailed below. Excluded throughout the scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being personal data under the Data Protection Act 1998.

The information contained in each class is available by inspection at the Clerks address by arrangement on Mondays and Wednesdays between 10am and midday. Telephone 01664 411705 to make an appointment. Any requests for information will be responded to within 20 days or as soon as possible thereafter.

Class 1: Council internal practice and procedure
Minutes of council meetings limited to the last two years
Procedural standing orders
Councils Annual report to the Parish Meeting

Class 2: Code of Conduct
Members Declarations of Acceptance of Office
Members Registers of Interests
Register of Members interest book

Class 3: Periodic Electoral Review
Information relating to the last Periodic Electoral Review of the Council Area
Information relating to the latest boundary review of the Council Area

Class 4: Employment Practice and Procedure
Terms and Conditions of employment
Job Descriptions

Class 5: Planning Documents
Responses to planning applications

Class 6: Audit and Accounts
Annual Return Form limited to the last financial year
Annual statutory report by Auditor (internal and external) -limited to last financial year.
Receipt/Payment books, receipt books of all kinds, Bank statement of all accounts limited to last financial year
Precept Request limited to last financial year
VAT records
Financial Standing Orders and Regulations
Assets Register this will include details of commons/village greens owned by the council including the management schemes for commons as well as village halls, community centres and recreation grounds.
Risk Assessments

The classes of information will not generally include:

Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
Information in draft form.

Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

All commercially sensitive information eg quotations and tenders, loan documentation and insurance policies.

Charges for information published under the scheme.

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by us for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

• photocopying
• postage and packaging
• the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Our schedule of charges is currently under review please contact the Clerk for further information.

Written Requests

Information held by us that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

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